I. BOARD OF MANAGEMENT

II. FUNCTIONS, RESPONSIBILITIES

1. Functions:

 Advising the Rector on monitoring all administrative management activities and on documents related to administrative affairs and logistic tasks.

2. Responsibilities:

- Performing reception tasks, and responsible for internal and external relations of the university.

- Acting as the monitor in implementing ISO tasks of the university.

- Instructing other units in developing the UEB brand name.

- Assisting the Rector in designing and releasing documents (regulations, guidelines…); administrative and archives managing.

- Instructing, implementing and monitoring the administrative management and archival missions in accordance with regulations of the UEB and the State.

- Managing, delivering and receiving official dispatches and other documents under archival responsibility; recording and keeping the documents.

- Managing the legislation of documents; giving advice and examining their legal basis and other procedures before releasing.

- Issuing introductory letters for staff who have missions according to the Rector’s decision.

- Authenticating copies of original documents, documents issued by the University of Economics: promulgating and copying of documents related to the school.

- Management of the seal of the school (except the seal of the Party organizations and mass organizations and the seal of the Centre) and using the seal in accordance with the State.

- Certifying and copying documents issued by UEB or related to UEB.

- Managing seals of the UEB (except seals of organizations of the Communist Party, Union and centers).

- Developing informatics programs and modernization of programs for the administrative management of the archives of the university.

- Acting as the monitor in implementing the annual and periodical task data on collecting and statistics.

- Giving consultancy on the design and issuance of documents (regulations, guidelines) and assisting the Rector in managing periodic collecting and statistical tasks.

- Data collecting, arranging working schedules for the university and the UEB management board. Instructing and supervising other units in implementing UEB programs.

- Organizing reports and supervising the implementation of the Rector’s directions and /conclusions at periodical meetings.

- Preparing reception and logistic tasks for meetings and conferences...

- Constructing and managing the statistical data of the whole university for management reporting.

 - Providing advice for the Rector on monitoring and managing all activities regarding infrastructure and facilities.

 - Setting up and implementing investment projects on infrastructure and facilities

- Planning and purchasing facilities; managing the entire facilities and assets, inventorying and liquidating assets based on the regulations.

 - Annually planning the repair and improvement of the infrastructure and facilities of the UEB.

 - Designing and building up projects for developing and applying information technology.

 - Maintaining and repairing hardware and software facilities to ensure a stable operation for the information system.

- Implementing the protection, security and fire prevention of the University buildings and property.

- Always standing ready for militia, national defense and national security.

- Examining, supervising and proposing solutions for the implementation of security and safety in all cases.

III. ORGANIZATIONAL STRUCTURE

Sub-divisions:

• Office administration

• Sub-division of Information Technology

• Sub-division of Infrastructure

• Sub-division of Information Collecting

• Sub-division of Receptionist

• Sub-division of Security, Driver

• Sub-division of Lecture hall affairs

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Email: hcth_kt@vnu.edu.vn; Website: http://ueb.vnu.edu.vn